Report On The 2-Day Workshop for Embassy Team Members

Report on The 2-Day Workshop

2-Day Workshop for Embassy Team Members on Evidence Gathering, Monitoring & Evaluation Strategies and Tools Venue: University of Ibadan Conference Centre, Ibadan. Date: October 1 - 2, 2024

The 2-day workshop for the EMBASSY team members focused on enhancing skills in evidence gathering, monitoring, and evaluation (M&E) strategies and tools. The workshop was structured to build capacity in developing robust monitoring frameworks and integrating social media as a tool for evidence gathering. Below is a detailed account of the workshop proceedings:

Day 1: Introduction to M&E and Evidence Gathering
The session commenced with a comprehensive presentation by Mr. Siji Ganiyu on Introduction to Monitoring and Evaluation (M&E) and evidence gathering methods. He emphasized the importance of a systematic process for creating a monitoring framework to track the progress and performance of projects against their objectives.

Key Topics Covered:

1. Developing a Monitoring Framework:
• Purpose and Scope: Participants were guided to clarify the purpose of monitoring, identify key objectives, and define the scope of activities, outputs, and outcomes.
• Stakeholder Engagement: Emphasis was placed on identifying stakeholders, their roles, and their information needs.

2. Setting Indicators and Targets:
• Steps to Set Indicators and Targets:
• Align indicators with program goals and objectives.
• Focus on critical areas such as service delivery, beneficiary satisfaction, and resource utilization.
• Use SMART (Specific, Measurable, Achievable, Relevant, Time-bound) criteria for defining indicators.
• Engage stakeholders to ensure the relevance and usability of indicators.

3. Monitoring Plan Development:
• Mr. Ganiyu detailed the Key Components of a Monitoring Plan
• Objectives and indicators
• Data collection methods
• Baseline data
• Data collection schedules
• Roles and responsibilities
• Data analysis and reporting processes
• Feedback mechanisms
• Required resources and budget

4. Evaluation Designs and Methods:
•The session also included a discussion on various evaluation designs, their application, and the selection of appropriate methods for effective program evaluation.

Day 2: Practical Applications and Social Media for Evidence Gathering

The second day built upon the foundational knowledge from Day 1 by introducing participants to practical applications of M&E tools and the role of digital platforms in evidence gathering. The Program Officer facilitated an engaging session on the Importance of Social Media in Evidence Gathering.

Highlights of the Day:

1. Social Media as a Tool for Evidence Gathering:
• Participants were introduced to strategies for leveraging social media platforms to collect qualitative and quantitative data.
• Practical examples demonstrated how digital tools can enhance real-time data collection, dissemination of findings, and stakeholder engagement.

Outcomes of the Workshop
• Enhanced Understanding: Participants gained a thorough understanding of M&E frameworks and evidence gathering techniques.
• Integration of Digital Tools: Participants learned to utilize social media for evidence gathering, broadening the scope of traditional M&E practices.

Conclusion
The workshop concluded with a collaborative feedback session where participants expressed their appreciation for the practical and interactive approach. Mr. Ganiyu highlighted the importance of continuous learning and adapting M&E practices to emerging trends and technologies. The session provided a solid foundation for the EMBASSY team members to improve their evidence gathering and program evaluation processes, ultimately enhancing the overall impact of the project.

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